We’re hiring! The Springfield Chamber is looking for an Executive Coordinator to the President & EVP to work closely with our leadership team and help move key priorities forward. If you're someone who thrives on organization, follow-through, and keeping people aligned around what matters most, we'd love to connect.

To apply: Please submit cover letter and resume to Jen Johnson, Executive Vice President, at jen@springfieldchamber.com. The Chamber offers competitive salaries based on experience, with excellent benefits and opportunities for professional development.

Position: Executive Coordinator to the President & EVP

Reports to: Executive Vice President

Summary: At the Springfield Area Chamber of Commerce, our core purpose is to help businesses thrive and communities prosper. We’re a purpose-driven, dedicated team of individuals who work alongside business leaders, civic partners, and more than 1,500 member organizations in meaningful work that makes a difference in our region. This executive partner role keeps leadership aligned and accountable to next steps with a high level of confidentiality and trust.

Duties and Responsibilities:

• Maintain visibility of key priorities, deadlines, and commitments for the President and Executive Vice President, ensuring timely follow-through and alignment.
• Manage calendars and scheduling for the President/EVP, communicating frequently with staff, board members, and community partners.
• Work with Executive Vice President to coordinate and advance organizational operations, cross-departmental projects, and progress toward key goals.
• Coordinate scheduling for all board of directors’ activities and provide support for annual selection processes, orientations, receptions and offsite retreats.
• Support all general board operations like document and slide deck preparation, meeting logistics, and online board portal maintenance.
• Track professional development and community event opportunities for staff, confirming event information, applications, and registrations as directed.
• Coordinate scheduling and planning for monthly staff meetings, quarterly lunches, and annual retreats.
• Provide regular support at the Chamber front desk, approximately 30% of the role on a weekly basis, welcoming guests and directing incoming phone calls to appropriate staff members.
• Monitor local media coverage of business activity, noting relevant updates in the Chamber database for internal awareness.
• Support execution of Chamber events, including logistics, setup/cleanup, and attendee experience as needed.

Criteria/Skills Required:

• College degree and previous experience in an office setting are strongly preferred.
• Willingness to embody the Chamber’s core values of member focus, professionalism, collaboration, initiative, accountability, and excellence.
• Professional telephone, email and in-person customer service skills.
• Demonstrated ability to maintain confidentiality and work effectively in a team environment with a diverse group of staff and businesspeople.
• Ability to manage multiple priorities, track deadlines, and resolve problems in a timely manner.
• Familiarity with Microsoft 365 applications and database systems.

Employment Status: Non-Exempt